Title
Journal Entries
Tags
Journals

This page serves as a workspace for managing journal entries, which are essential for recording initial business transactions in the accounting process before they are posted to ledgers and used in financial statements.

Features

1. Journal Entries Table

The page displays journal entries with the following columns:

  • Number: A unique identifier for the journal entry (e.g., MISC/2025/3/00015).

  • Date: The date the transaction was recorded.

  • ToCheck: Indicates whether the entry needs further verification.

  • Status: The current status of the journal entry (e.g., Draft, Confirmed).

  • Journal: Specifies the type of journal related to the entry (e.g., Internal, Customer Invoices

  • ).

3. Pagination

Navigate through entries using the pagination controls (« ‹ 1 2 3 › ») at the bottom of the table. Each page displays up to 5 entries

.

Step-by-Step Guides

A. How to create Journal Entries

1. Input Fields

  • Date: Set the date for the journal entry (default is the current date).

  • Reference: Automatically generated unique identifier for the journal entry (e.g., MISC/2025/4/00016).

  • Currency: Select the currency for the journal entry from the dropdown list (e.g., Emirate Dirham AED).

  • Note: Add optional notes for the journal entry to provide additional details or context.

  • Journal: Choose the type of journal (e.g., Internal, Others). Use Add Journal if the desired journal is not listed.

  • File Upload: Attach supporting documents, if required.

2. Journal Item Table

Displays the details of accounts involved in the journal entry.

  • Account Name: Specify the account affected by the transaction.

  • Label: Add a description for the transaction.

  • Debit: Enter the debit amount for the transaction.

  • Credit: Enter the credit amount for the transaction.

3. Actions

  • Save: Finalize and store the journal entry in the system.

  • Backtolist: Navigate back to the list of journal entries.

B. How to Filter Journal Entries

The page provides the following filtering criteria:

  • Number: Search by the unique identifier for journal entries (e.g., MISC/2025/3/00015).

  • From: Specify the starting date for the range of journal entries to display.

  • To: Indicate the ending date for the range of journal entries to display.

2. Actions

  • Search: Applies the selected filter criteria to display relevant journal entries.

  • Clear Filters: Resets all applied filter criteria and returns the page to its default view.


B. How to Delete Journal Entries

  1. Select Journal Entries:

    • Check the boxes next to the journal entries you wish to delete

.

  1. Delete Selected:

    • Click on Delete Selected to remove the selected entries

.

  1. Confirm Deletion:

    • Confirm the action when prompted to finalize the deletion.

Frequently Asked Questions

Q: Can deleted journal entries be restored?

A: No, deleted entries cannot be retrieved. Always double-check before confirming deletion.

Q: What does the "Draft" status mean?

A: A "Draft" status indicates that the journal entry is incomplete and not yet posted to ledgers.

Q: How many entries can I view at a time?

A: The table displays up to 5 entries per page. Use pagination to navigate through additional entries.

Troubleshooting and Support

Problem: Unable to delete selected entries.

Solution: Ensure that entries are properly selected before clicking Delete Selected. Check user permissions if the issue persists.

Problem: Pagination controls aren’t working.

Solution: Refresh the page or check your internet connection. If the issue continues, contact support.

Problem: Data is not appearing in the table.

Solution: Ensure there are existing journal entries to display. If data is missing, contact system support.

For further assistance, contact system support at [email protected].




See also: