Title
General Ledgers
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General Ledger Page

📘 General Ledger

The General Ledger page serves as a hub for viewing and managing financial transactions. It helps track all debits and credits across journals and provides insights into account balances and financial activity.

📑 1. Ledger Details

The table displays the following columns for each ledger entry:

  • Date: Date the transaction was recorded.
  • Journal: Source journal (e.g., Vendor Bill, Customer Invoice).
  • Reference: Identifier such as invoice or bill number.
  • Label: Description of the transaction.
  • Debit: Debit amount recorded.
  • Credit: Credit amount recorded.
  • Balance: Updated account balance after the transaction.
Ledger Table View

Ledger with debit and credit entries.

📤 2. Export to Excel

Click Export to Excel to download the ledger data in .xlsx format for external analysis.

🔍 3. Filtering

Use filters to display specific transactions based on date, reference, or journal.

Filter Ledger

Apply filters to narrow your view.

📄 4. Pagination

Navigate through pages using pagination controls to view large sets of ledger entries.

Pagination Controls

Pagination to browse records efficiently.

🧭 Step-by-Step Guides

A. How to Export the Ledger

  1. Click the Export to Excel button on the top right.
  2. Wait for the file to download.
  3. Open and analyze the Excel file as needed.
Export Ledger

Exporting ledger to Excel.

B. How to Filter Transactions

  1. Click the Filter button.
  2. Enter criteria like journal name or date range.
  3. Click Search to apply.
  4. Click Clear Filter to reset.
Filter Options

Filter options interface.

C. Navigating Through Entries

  1. Scroll down to pagination controls.
  2. Click numbers or arrows to move between pages.
  3. Adjust "entries per page" setting for better readability.
Pagination Example

Jumping between pages.

❓ Frequently Asked Questions

Q: What if I apply a wrong filter?

A: Click Clear Filter to reset your view.

Q: Can I directly edit a ledger entry?

A: No. Changes must be made through journal entries only.

Q: Can I customize the exported Excel file?

A: Yes, you can modify it after downloading.

🛠️ Troubleshooting & Support

Problem: Export not working

Solution: Ensure your browser allows downloads. Contact support if the issue continues.

Problem: Filter returns no results

Solution: Check your criteria, and try resetting the filter.

Problem: Pagination doesn't respond

Solution: Refresh the page or check your internet connection.

📧 For help, contact: [email protected]



See also: