Bills

Introduction

The Bills page is designed to help businesses manage and track bills received from vendors for goods or services. It provides tools to create, filter, and organize bills, ensuring accurate records and smooth payment processes.

Features

• Create Bills: Record new vendor bills with all necessary details.

• Filter Bills: Locate specific bills using criteria like number, date, or vendor name.

Step-by-Step Guides

A. How to Create a Bill

Vendor Selection

• Choose a vendor from the Select From List dropdown.

• If the vendor isn’t listed, click on Add Vendor to add a new vendor manually.

Reference Number

• Enter or select a Reference Number associated with the transaction.

Bill and Due Dates

• Specify the Bill Date and Due Date by selecting the appropriate calendar dates.

Currency

• Use the dropdown menu to select the currency and write the amount in the field next to it.

Items

This section allows you to list the goods or services included in the purchase order. It consists of:

• Add Existing Item: Lets you select previously defined items from the database.

• Add New Item: Enables the creation of new item entries with full customization.

• Get Reference Items: Allows you to retrieve items from related documents like vendor bills or reference journals.

The table in this section contains these columns:

• Item: Name or description of the product/service.

• Unit: Measurement unit, such as pieces or kilograms.

• The Price: Unit price for the item.

• The Quantity: Number of units being purchased.

• Final Price: Calculated automatically by multiplying the unit price with the quantity.

• Taxes: Tax rate applied to the item.

• Tax Value: Calculated tax amount based on the tax rate.

• Price Include Tax: Indicates whether the item price includes taxes.

The summary at the bottom calculates:

• Total: Combined value of all items before taxes.

• Total Taxes: Aggregate tax amount applied to all items.

Creating and Managing Journal Entries

1. Adding a New Journal Entry:

• Navigate to the "Items Template" or "Others" field.

• Input the required Account Name under the "Name" column.

2. Entering Financial Data:

• Fill in the Debit and Credit fields accurately based on the transaction data.

• Include any applicable Taxes, ensuring calculations align with tax regulations.

3. Reviewing Net Tax Payable: Double-check that the NET TAX PAYABLE field reflects the correct value.

B. How to Filter Vendor Bills

Number

• Enter the bill number to quickly locate a specific document.

Date Range

• Use From Date and To Date fields to filter bills within a particular range.

• Specify exact dates for precision filtering.

Due Date Range

• Use Due Date From and Due Date To fields to locate bills based on their payment deadlines.

Actions

1. Search: After entering the required filter details, click on Search to display the filtered results.

2. Clear Filters: Reset all filter criteria using the Clear Filters button, which returns the view to the default unfiltered state.

C. Navigating Through Entries

1. Use the pagination controls at the bottom of the page to switch between pages of bill records.

2. Adjust the display setting to show up to 5 entries per page.

D. How to Delete Vendor Bills

1. Select the bill records you want to delete by checking the boxes next to them.

2. Click Delete Selected to remove the chosen entries.

3. Confirm the deletion to finalize the removal.

Frequently Asked Questions

• Q: Can deleted bills be restored? A: No, deleted bill records cannot be retrieved. Double-check before deletion.

• Q: What is the 'Draft' type? A: 'Draft' indicates that the bill is still being prepared and can be edited.

• Q: Can I filter bills by vendor name? A: Yes, use the filter option to specify the vendor name.