Create Vendor Bill

This interface allows users to record new vendor bills for purchases, expenses, or services rendered. It supports VAT handling, account assignment, and multiple items per bill.

🧾 Main Header Fields

• Vendor *: Select a vendor or add a new one using Add Vendor.

• Bill Date *: The date the vendor issued the bill.

• Due Date *: Payment deadline.

• Reference Number: Optionally link to a purchase order or contract.

• Create Reference: Auto-generate a system reference.

• Journal: Journal to which the entry will be posted (default: Vendor Bills).

• Currency: Select invoice currency (e.g., AED, USD) and input exchange rate.

📦 Items Tab

• Add Existing Item: Choose from saved items (products/services).

• Add New Item: Create new line items manually.

• Get Reference Items: Pull items from a linked PO or template.

• Each item includes:

• Unit, Price, Quantity, Taxes

• Final Price, Tax Value, Price Include Tax

• Footer automatically calculates total, total taxes, and grand total (in AED).

📋 Template Tab

• Select from predefined text templates or notes used for standard billing remarks.

• Use the rich text editor to write custom descriptions or payment instructions.

📚 Journals Tab

• Configure ledger accounts affected by this bill:

• Tax Payable or Tax Receivable: Based on your tax configuration.

• Payables: Total liability owed to the vendor.

• Debits/Credits are automatically updated upon item entry.

📁 Others Tab

• Customer PO Reference: Cross-reference for customer-facing jobs.

• Reference Description: Human-readable summary of what this bill is for.

• Incoterm: Contractual delivery/payment term (e.g., FOB, CIF).

• Financial Statements: Notes regarding the reporting classification.

💾 Save

• Click the Save button in the top-right to store the bill.

• All fields marked with * are mandatory.