📦 Purchase Representative

Overview: The Purchase Representative page is a centralized platform for managing procurement operations, including vendor communications, quotations, purchase orders, and stock tracking.

📊 Dashboard Summary

• Vendors: Total number of registered vendors.
• Quotations: Overview of active purchase inquiries.
• Items: Stock list available for procurement.

🛠️ Managing Procurement Activities

Creating Inquiries

• Click Add Inquiries to initiate a new request.
• Fill in required item or service details.

Managing Bills of Quantities (BOQ)

• Use the BOQ feature to define project material needs.

Quotations

• Click Add Quotation to send a request to vendors.
• Track existing quotations from the Quotation List.

Local Purchase Orders (LPO)

• Use Add Local Purchase Order to formalize approved purchases.
• Monitor orders in the Purchase Orders section.

Vendor Management

• Click Add Vendor to register new suppliers.
• Keep vendor details updated for efficient communication.

Item Tracking

• Click Add Item to register new products.
• View stock status under the Items section.

📑 Viewing Purchase Orders

• Project Name: Shows the related project.
• Item Details: Includes product, quantity, and pricing.
• Status: Indicates order progress (e.g., pending, confirmed).
• Total Cost & VAT: Displays financial totals with tax breakdown.